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Contracted Services with LCDJFS
LCDJFS enters into contracts with multiple community partners each year
in order to efficiently and effectively deliver client services the Agency is
unable to provide alone. Contracted services for state fiscal year (SFY)
2008 include programs for:
- Job placement – includes work activities such as resume writing, interview skills, GED preparation, and placements with employers
- High risk job placement – includes employability skills such as those listed above for individuals with multiple barriers to employment (e.g., ex-offenders)
- Unpaid work experience – includes employability skills and participation in unpaid work experiences to assist in job retention once permanent employment is obtained
- Occupational training – includes training in a particular occupation such as dental and nursing assistance, trades pre-apprenticeships and technology training
- Youth Services – includes academic success and teen pregnancy prevention programs, help me grow and learn initiatives, kinship navigator, as well as neighborhood and youth activities
- Adult Protective Services – includes services such as legal aid, homemaker assistance, senior guardianship; and
- Transportation – includes transportation services for clients to things such as doctors’ appointments and employment opportunities, etc.
The LCDJFS process of awarding contracts includes a number of rigorous steps
to ensure free and open competition as well as a fair and equitable review
process. The process begins with the release of a Request for Proposals (RFP).
This is published in area newspapers and on the County website at
http://www.co.lucas.oh.us/SupportServices/BidNotices.asp.
The RFP outlines each requirement of the proposal and is very
descriptive as to the services that LCDJFS is seeking from community
organizations. This document also includes the necessary forms to be
completed and timeframes to be adhered to in order for a proposal to be
considered by the Agency.
Upon review and scoring completion, LCDJFS selects proposals and enters into
contract negotiations with each selected organization. If both parties can
reach an agreement as to the specific services to be provided and dollars to
be allocated, the contract is awarded for the upcoming SFY. As a condition
of the contracts, both programmatic and fiscal monitoring occurs at the
contracted organizations’ facilities throughout the year. Monitoring of the
contracts provides LCDJFS with assurance that services the Agency is
purchasing are being offered to LCDJFS clients and also serves to ensure that
the federal dollars allocated to each are appropriately utilized. In
conjunction with the monitoring, technical assistance is provided to assist
community partners in complying with contract requirements and federal and
state law.
Links to federal circulars containing contract requirements and allowabilities
are provided below. Following these is a link to the LCDJFS fiscal training
presentation, which includes some circular highlights and specific examples:
OMB Circular A-21: Cost Principles for Educational Institutions
http://www.whitehouse.gov/omb/circulars/a021/a21_2004.pdf
OMB Circular A-87: Cost Principles for State, Local and Indian Tribal Governments
http://www.whitehouse.gov/omb/circulars/a087/a87_2004.pdf
OMB Circular A-102: Grants & Cooperative Agreements w/State & Local Governments
http://www.whitehouse.gov/omb/circulars/a102/a102.pdf
OMB Circular A-122: Cost Principles for Non-profit Organizations
http://www.whitehouse.gov/omb/circulars/a122/a122_2004.pdf
OMB Circular A-133: Audits of States, Local Governments, & Non-Profit Organizations
http://www.whitehouse.gov/omb/circulars/a133/a133.pdf
Fiscal Training Presentation
FY08 Fiscal Training Powerpoint(in PDF form)
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